Information on processing of personal data relating to the Applicants for studies of Brno University of Technology

Information on personal data controller

The personal data controller, i.e. Brno University of Technology with its registered office at Antonínská 548/1, 602 00 Brno, Czech Republic, Id. No.: 00216305, Tax Id. No.: CZ00216305, is a public higher-education institution established through a law. In its activities, Brno University of Technology processes personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, and repealing Directive 95/46/EC (General Data Protection Regulation). In connection with the effect of the above specified regulation (hereinafter the “GDPR”), Brno University of Technology appointed Mgr. Lucie Schimmelová to be the data protection officer. You can contact the data protection officer at the registered office of BUT at Antonínská 548/1, 602 00 Brno, Czech Republic, or via e-mail: poverenec@vutbr.cz.

Information on personal data processed for the purpose of the admission procedure

For the purposes of the admission procedure, the data controller processes the following personal data of the data subjects, who are applicants for studies:

Identification and contact details:

Name(s) and surname(s), titles, birth number, address of permanent residence in the Czech Republic including postal code, address of residence outside the Czech Republic, or delivery address if provided by the subject in his/her interest, in the case of foreigners, date of birth, sex, residence in the Czech Republic and citizenship, or state of permanent residence, e-mail address, mobile phone number.

Details of previous education:

The departmental identifier of the school where the applicant obtained his/her secondary education with a matriculation examination, higher vocational education or higher vocational education in a conservatory, or, if applicable, the country of previous education if it is a foreign school, the field of education or accredited educational programme, the year of the matriculation examination or graduation, data on the study programme for which the applicant has applied, including its code and data on the result of the admission procedure and data on previous studies at the university(ies).

Other data:

Information on the fulfilment of other conditions for admission to study relating to certain knowledge, abilities or aptitudes or to the performance in secondary school or, where appropriate, higher vocational school or university, including, where applicable, information on the applicant's medical fitness or health and special needs, if so specified in the conditions for admission to study.

Lawfulness of personal data processing

The legal basis for the processing of personal data of applicants for studies is the law (Sections 50, 49(1) and (5), 87(1)(i) of Act No.111/1998 Coll., on Universities and on Amendments and Additions to Other Acts (Act on Universities), as amended) and the performance of tasks in the public interest (Section 21(1)(e) of the same Act).

Information on the duration of personal data processing

Personal data will be processed in paper form and in electronic information systems for the duration of the admission procedure and for 5 years after its completion. At the end of this period, the relevant documents will be sent for shredding and the data will be deleted from the electronic information systems.

The personal data of applicants who have been admitted and have started their studies will continue to be processed as personal data of students.

Transfers of personal data

Pursuant to Section 87 (1)(i) of the Act on Higher Education Institutions, personal data are transferred to the recipient, i.e. the Ministry of Education, Youth and Sports with its registered office at Karmelitská 529/5, 118 12 Praha 1, Czech Republic.

If the fulfilment of the conditions for admission to study is verified using the results of the National Comparative Examinations, the personal data of applicants for study are processed by www.scio.cz, s.r.o., on the basis of a processing contract with the BUT.

Rights of data subjects

A data subject has the right to request from the personal data controller (hereinafter also the “data controller”) access to personal data (he/she can request information as to which personal data relating to him/her are being processed), rectification and erasure of personal data and restriction of processing. A data subject has the right to object to processing and the right to portability of personal data.

A data subject can deliver the requests to exercise the rights specified in the preceding sentence in person to the filing department of BUT at Antonínská 548/1, 602 00 Brno, Czech Republic, or via electronic mail to epodatelna@vutbr.cz. The aforementioned request will be assessed and dealt with in accordance with GDPR and other applicable legal regulations.

A data subject has the right to lodge a complaint with the supervisory authority, i.e. the Office for Personal Data Protection, stating that the processing of his/her personal data violates GDPR. Contact details of the supervisory authority: Úřad pro ochranu osobních údajů (Office for Personal Data Protection), Pplk. Sochora 27, 170 00 Praha 7, Czech Republic, electronic filing: posta@uoou.cz