VUT

MOBILITY OUTSIDE THE EU UNDER ERASMUS+

Under the Erasmus+ program, a limited number of mobilities can be carried out worldwide. The goal of international mobility is to provide students with additional international experience and enhance their skills on a global scale.

DOCUMENTS FOR DOWNLOAD

• Creating your OLA, Making changes to OLA
• Confirmation of Erasmus+ Study Period
• Application for Extension Erasmus+

TYPES OF MOBILITIES

• Study stays (90–360 days)*
• Short-term study stays (only for regions 13 and 14)
  *In all cases, a physical stay (while maintaining the minimum length of stay) can be combined with virtual mobility.

CONDITIONS FOR MOBILITY

• The host institution can be any public or private organization from a partner country operating in the labor market or in the field of education, training, youth, research, and innovation (companies, enterprises, non-profit organizations, public and research institutions).
• If the mobility is to a university or another higher education institution, an inter-institutional agreement must be signed before the mobility begins.
• The student must be properly enrolled in studies for the entire duration of the mobility and must not interrupt or terminate their studies.

DOCUMENTATION

The same documents apply to international mobility as for "classic" Erasmus+ mobility. All documents, including instructions for completion, can be found in the Study Stays – Erasmus+ section.

• Learning Agreement
• Participant Agreement
• Confirmation of Study Period
• Transcript of Records

ELIGIBLE DESTINATIONS

Number	Region	Eligible Partner Countries
1	Western Balkans	Albania, Bosnia and Herzegovina, Kosovo, Montenegro
2	Eastern Neighborhood	Armenia, Azerbaijan, Belarus, Georgia, Moldova, Ukraine (territory recognized by international law)
3	Southern Mediterranean	Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia
4	Russia	Russia (territory recognized by international law)
5	Asia	Bangladesh, Bhutan, China, Philippines, India, Indonesia, Cambodia, North Korea, Laos, Malaysia, Maldives, Mongolia, Myanmar/Burma, Nepal, Pakistan, Sri Lanka, Thailand, Vietnam High-income countries: Brunei, Hong Kong, Japan, South Korea, Macao, Singapore, Taiwan
6	Central Asia	Afghanistan, Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan
7	Middle East	Iran, Iraq, Yemen High-income countries: Bahrain, Qatar, Kuwait, Oman, Saudi Arabia, UAE
8	Pacific	Cook Islands, Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu, Vanuatu, East Timor High-income countries: Australia, New Zealand
9	Sub-Saharan Africa	Angola, Benin, Botswana, Burkina Faso, Burundi, Chad, DR Congo, Djibouti, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, South Africa, South Sudan, Cameroon, Cape Verde, Kenya, Comoros, Congo, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritius, Mauritania, Mozambique, Namibia, Niger, Nigeria, Ivory Coast, Equatorial Guinea, Rwanda, Senegal, Seychelles, Sierra Leone, Somalia, Central African Republic, Sudan, São Tomé and Príncipe, Eswatini, Tanzania, Togo, Uganda, Zambia, Zimbabwe
10	Latin America	Argentina, Bolivia, Brazil, Chile, Ecuador, Guatemala, Honduras, Colombia, Costa Rica, Mexico, Nicaragua, Panama, Paraguay, Peru, El Salvador, Uruguay, Venezuela
11	Caribbean	Antigua and Barbuda, Bahamas, Barbados, Belize, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, Cuba, Saint Lucia, Saint Kitts and Nevis, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago
12	USA and Canada	United States, Canada
13	Region 13	Andorra, Monaco, San Marino, Vatican City
14	Region 14	Faroe Islands, United Kingdom, Switzerland

FINANCIAL SUPPORT

Financial support for the academic year 2025/2026: Participants are entitled to reimbursement of living and travel expenses

Long-term study stays – contribution to subsistence cost

Region	Financial Support
Regions 1–12	700 EUR/month
Regions 13 and 14	660 EUR/month

Short-term doctoral study stays – contribution to subsistence cost

Region	Up to the 14th day	From the 15th day
Regions 1–12*	79 EUR/day	56 EUR/day
Regions 13–14	79 EUR/day	56 EUR/day

* Currently, short-term mobilities to regions 1–12 are not supported.

Travel grant

In addition to contribution to subsistence costs, participants of international mobility are entitled to reimbursement of travel costs based on distance, as shown below. The travel distance is calculated from the home institution's location (Brno). Distance calculation can be done here.

Distance	Travel Cost
10–99 km	23€
100–499 km	211€
500–1,999 km	309€
2,000–2,999 km	395€
3,000–3,999 km	580€
4,000–7,999 km	1,188€
8,000 km or more	1,735€

STUDENTS WITH LIMITED OPPORTUNITIES

Participants with economic barriers

This group includes students facing economic barriers, those with children/dependents, special dietary requirements, etc.

A one-time increase in financial support is allocated as follows:

• Long-term mobility: 250 EUR/month
• Short-term mobility:
  • 100 EUR for 5-14 days
  • 150 EUR for 15-30 days

A student with economic barriers must provide proof of eligibility, such as:

• Child allowance/social scholarship/household income statement
• For students with children/dependents: Birth certificate/care allowance and household income statement
• For students with special dietary requirements: Medical certificate

Participants with physical, mental, or health disadvantages

A student may apply for financial support through the Erasmus+ institutional coordinator to cover increased costs related to specific needs arising from their health condition (especially in cases of severe disabilities). The application is submitted to the National Agency (DZS) using the relevant form variant:

• Variant I: Simplified applications for support up to 3,000 EUR for international mobility. Funding may cover:

  • Dietary expenses (e.g., celiac disease, diabetes – reimbursement of the price difference between regular and special dietary needs)
  • Transportation (difference between standard and specialized transport costs)
  • Accommodation (difference between standard and accessible housing, such as a wheelchair-accessible room near the university)
  • Medical care (regular doctor visits abroad, rehabilitation, physiotherapy, etc.)
  • Specialized study materials

• Variant II: Applications for support exceeding 3,000 EUR, which may include funding for a personal assistant or accompanying person.

• Variant III: Applications for support exceeding 20,000 EUR for international mobility.

Application deadline

Applications must be submitted to the erasmus@vut.cz at least 30 days before the start of mobility. Applications cannot be submitted or approved retroactively.

The Erasmus+ institutional coordinator is responsible for reviewing applications and adjusting requested costs. The eligible amount is the difference between standard costs in the destination country and additional costs due to the student’s specific needs.

Required documentation

• Medical certificate
• Copy of disability card (if applicable)
• Erasmus+ program documents for the mobility
• Acceptance letter from the host institution, confirming awareness of the student’s health condition and special requirements

All funds granted by the National Agency must be properly accounted for after the mobility. Participants must keep receipts and financial records and submit them to the coordinator upon return for final reimbursement.

APPLICATION DEADLINES

Deadlines for 2025

Selection process for the academic year 2026/2027

• December 2025 – January 2026
• Mobility period: June 1, 2026 – September 30, 2027

Selection process for the summer semester 2026/2027

• Supplementary round: June – September 2026
• Mobility period: January 1, 2027 – September 30, 2027

APPLICATION PROCESS

Applications must be submitted electronically via STUDIS.

The selection process is conducted by individual faculties and departments of VUT. Requirements for applicants and selection deadlines are published on the faculty/department websites.

A nomination for an Erasmus+ study stay is binding. If a student needs to cancel their nomination due to serious health or personal reasons, they must inform the faculty coordinator via email and withdraw their application in STUDIS.

Withdrawing from a nomination may impact the student’s future eligibility for selection in this program.

BEFORE DEPARTURE

Nomination for study abroad

After the selection process is completed, faculty coordinators nominate the selected students to foreign universities.

The host university usually contacts the student and provides an application form, an acceptance letter, login details for the university's information system, or other relevant information. It is the student’s responsibility to submit the application on time and ensure it is correctly filled out. The application may require a Transcript of Records, language certificates, Learning Agreement, motivation letter, etc.

Completing the Online Learning Agreement (OLA)

The Learning Agreement (LA) must be completed online via the website learning-agreement.eu.

• If the host university does not support online signing, a paper version of the LA can be used.
• Students must complete at least 18 ECTS credits per semester abroad, while also meeting the minimum credit requirement for academic progression at VUT.
• The Learning Agreement must be approved by both the sending and receiving institutions before signing the participant agreement and receiving financial support.
• Students may also work on their thesis/dissertation (DP) during their stay abroad.

Signing the Participant Agreement

Once the application is approved in the selection process, students must personally sign the participant agreement at the Internationalization Department at VUT Rectorate, at least one week before departure.

⚠ If a student leaves without signing the participant agreement, they will not receive a scholarship and will be considered a zero-grant student (without financial support).

• The start date of the study stay is the first day the student must be present at the host institution (semester start, Welcome Week, or a pre-semester language course).
• The end date is the last day the student must be present at the host institution (last exam taken).
• Travel days are not included in the duration of the study stay.

Before signing the Participant Agreement, the student must:

• Send a fully signed Learning Agreement and acceptance letter (or proof of Welcome Week/language course) to erasmus@vutbr.cz.
• Enter their bank account details in STUDIS for scholarship payments.
• Schedule a meeting with the Internationalization Department via the online booking system (students without an appointment will not be processed).
• Ensure timely enrollment in the academic year (especially in summer months, students must request early enrollment from their faculty).
• Arrange an individual study plan, which will be checked during the participant agreement signing.

Online Language Support

• Students can take an online language test to assess their skills.
• The test is available at EU Academy, where students must create an account and complete the "English Placement Test".

DURING THE STUDY ABROAD PERIOD

Changes to the Learning Agreement

• Students can modify their courses via the online Changes to Learning Agreement (available in their account on learning-agreement.eu).
• Deadline: within 30 days of starting studies at the host university.
• All changes must be electronically approved by both the sending and receiving institutions.

Extending the study period

• Students can apply for an extension of their study period by submitting a Request for Extension.
• Semester extensions are only possible within one academic year. If extending for a full semester, a new Changes to Learning Agreement must be created.
• The request must be approved by the host university and faculty coordinator, then sent to the Internationalization Department at least 30 days before the end of the original stay.

Types of Extensions:

1. Without financial support – The student remains an Erasmus+ student with its associated benefits but does not receive additional funding.
2. With financial support – Additional funding may be granted only if sufficient Erasmus+ funds are available. The total financial support amount will be updated in an addendum to the participant agreement.

⚠ Currently, study extensions are granted without Erasmus+ financial support.

Shortening the study period

• Possible upon agreement with the sending institution and requires an addendum to the participant agreement with a proportional reduction in financial support.
• If the stay is shortened by more than 5 calendar days, the student must return a proportional part of the grant.
• ⚠ For short-term study stays, any reduction in stay requires a proportional refund of the grant – no 5-day tolerance applies.
  

AFTER RETURNING FROM STUDY ABROAD

After completing the study stay, students must:

• Submit in person the original Confirmation of Study Period (certifying the actual stay duration, signed by the host institution) to the Internationalization Department, within 15 days of finishing the stay. (Alternatively, the host university can send it directly to erasmus@vutbr.cz.)
• Complete the final report (EU Survey) within 15 days of the request in the European Commission’s online database (notification will be sent to the student's school email).
• Fill out the VUT questionnaire in STUDIS.
• Credit recognition – Students must have their study results recognized based on the Transcript of Records. Each faculty is responsible for credit recognition, and students should check with their faculty’s international/study office about the process.
• Submit a copy of the Transcript of Records:
  • Within 45 days of completing the study stay.
  • Original copy to the faculty’s study office for course recognition.
  • Copy to the Internationalization Department at Rectorate