Erasmus+ Traineeships

General information

The aim of the Erasmus+ traineeships is to enable students to carry out a field-relevant full-time work experience placement at a foreign company during their studies in order to gain employment experience. The benefit of the students’ participation at a traineeship is primarily that they can apply the theoretical knowledge of their field of study in practice and enhance key competences in relation to their future careers. Traineeships can also link students with people who can later help them find a full-time job. 

PARTICIPATING COUNTRIES:

  • 27 EU countries
  • members of the European Free Trade Association (EFTA) which are members of the European Economic Area (EEA): Norway, Iceland, Liechtenstein;
  • acceding countries, candidate countries and potential candidates: Republic of North Macedonia, Republic of Turkey and Republic of Serbia;
The Erasmus Charter for Higher Education (ECHE) provides the general quality framework for European and international cooperation activities a higher education institution may carry out within Erasmus+.

Conditions for participation

The comprehensive conditions are detailed in the Conditions for traineeships abroad within the Erasmus+ programme document attached to Guidance No. 18/2017 as its annex.

Administrative procedure & tips

Administrative procedure checklists: FA, FCE, FFA, FEEC, FCH, FIT, FBM, FME, USI, CEITEC

Before leaving

  • student individually negotiates his/her traineeship in a foreign company= receiving institution, it can be any public or private organization, company, non-profit organization, public or research institution and also embassy or consulate of the sending country and it must meet basic criteria listed in the Conditions of the Programme;
  • it is necessary to look for a traineeship in advance and not be discouraged by an initial lack of success; it is useful to approach the employers with a good CV and a cover letter;
  • to search for a traineeship opportunities, you can use the following resources:  ErasmusIntern.org 
  • in case you are having trouble finding a suitable organisation for your traineeship, you can have a look at a list of institutions visited by BUT students in the previous period:
    • FA; FCE; FFA; FCH; FBM; FIT; FEEC; FME; CEITEC
    • student must be nominated for a traineeship in a selection procedure opened 3 times a year by individual faculties;
    • to apply for the traineeship usually the Traineeship Agreement is required by the faculty 

      The Traineeship Agreement is the key document that contains:

      • identification of the parties and specific and detailed work plan, a plan of monitoring and evaluation;
      • a description of the working position and activities of the trainee to be performed during the stay are expected; 
      • Furthermore, the student:
      • must fill in bank account in the STUDIS for payment of financial support in CZK or in EUR  - CZK account can be in any Czech bank, EUR account only in Komerční banka
      • ensures to be enrolled in the academic year for the time period in which he/she is to participate in a traineeship;
      • after the confirmed nomination from the faculty, student must  visits the Erasmus+ office at Foreign Relations Department and sign the Participation Agreement; without it student cannot receive the Erasmus+ financial support
      • fills in an online language test in the Online Linguistic Support (OLS) system for the language of the traineeship specified in the Traineeship Agreement. Student receives the test after signing the Participation Agreement.

During the stay

  • in case of changes to the traineeship work plan student reports in writing via the Changes to Traineeship Agreement form as soon as the changes occur;
  • can submit an Application for Traineeship Extension during the stay – see below;
  • before the student leaves the host country, he/she asks the host company for the original of the Erasmus+ Traineeship Certificate;
  • approx. in the middle of the stay the student sends a interim report of approx. 1 A4 sheet about his/her activities in the receiving institution to the BUT Rectorate’s Foreign Relations Department.

After return

  • the student hands in the original of the Erasmus+ Traineeship Certificate to the Foreign Relations Department within 15 days after the return – this has an impact on the confirmation of the amount of the grant or the amount to be refunded, if appropriate. The start date or the end date of the traineeship period must not be overwritten or crossed out.
  • student receives via email the request to fill in the final report on the traineeship - EU survey and has to fill it in within 15 days of receiving the request 
  • student has to fill in the BUT survey available in STUDIS within 15 days after return

Financing of the stay

  • student will obtain financial support according to flat-rate amounts determined for the hosting country;
  • for calculating financial support in academic year 2021/2022 use this grant amount table.
  • exact amount of the allocated financial support ican be calculated using the traineeship stay length and grant amount calculator;
  • financial support serves only as a contribution, its aim is not to cover all expenses – the student’s financial participation is expected;
  • Erasmus+ programme financial support is compatible with salary or other performance on the part of the hosting company; however, the student may not receive any funding from other EU programmes.

Extension of the traineeship

  • The student may request extension of stay for the reasons of continuation and extension of practice by submitting an Application for Traineeship Extension;
  • however, the student has to hand in the application confirmed by both parties to the Foreign Relations Department of the BUT not later than 30 days before the expiration of the current agreement;
  • the application will be assessed based on the budget for the respective academic year and, if appropriate, an annex to the Participation Agreement will be drawn up;
  • For details, see Conditions of Erasmus+ Programme for Traineeships, Article I (4).

Other contributions

    Responsibility: Jana Sadílková