How to publish an article in BUT Digital Library

If you would like to publish your article or contribution to a collection in the BUT Digital Library, nothing could be simpler. Just upload the full text in PDF format to the new VAVIS application. You can find a description and instructions on the VUTIS | Uživatelská dokumentace VUTIS (czech only yet)
If you are submitting a contribution supported by EC funds (e.g., Horizon Europe), please contact us with details of the result so that it can be correctly indexed on the openAIRE portal.

Would you like to upload your entire conference proceedings to the Digital Library? Please fill out the form at https://formulare.lib.vutbr.cz/sbornik/

Would you like to upload another output to the Digital Library? Please contact us individually.

Currently, virtually all major publishers allow post-print versions (accepted manuscripts) to be uploaded to the repository. Policies of selected publishers:

• Elsevier (list of embargo periods)
• Springer (12-month embargo)
• Wiley (12-month embargo)
• Taylor & Francis (list of embargo periods)
• Sage (no embargo)
• IEEE (no embargo)
• IOP (12-month embargo)

Go to the VAVIS application on the BUT intranet..

Open the specific result and go to the Documents section..

After inserting the full text file, click the icon in the Action column.

Then check the box I am interested in publishing this work in the BUT Digital Library.

Not all articles can be published, but today a large number of publishers allow this option. If you are unsure, there is no need to worry. Every full text uploaded to Apollo is checked by a library staff member before being published in the Digital Library. There will be no legal issues.

If you upload your signed contract with the publisher to the system, it will make our decision easier.

You can find out about your publisher's policy at Open policy finder.

Which information is important:

All authors agree with publication – The user who inserts full text into the BUT Digital Library must be able to demonstrate the consent of each co-author to the form of disclosure.

File version – Various versions of full texts can be entered into the system (for example, to comply with a contract with a publisher).

Mark the text you are entering as one of these types of versions:

• Submitted Version
• Accepted Version
• Published Version

Typ of license  – Creative Commons licenses (https://creativecommons.org/share-your-work/cclicenses/) are a set of public licenses that offer new possibilities in the field of publishing copyrighted works. They work on the principle that the author uses them to enter into a blanket agreement with all potential users of the work, on the basis of which he or she grants them certain rights to the work and reserves others. The Creative Commons license set thus reduces the difficulties that current copyright laws pose for sharing information and allows copyright holders to offer their work to the public for use on the web.

All licenses:

• allow the work to be distributed (albeit under different conditions),
• require that information about the work (author, title, URL, etc.) be provided when distributing or adapting the work,
• are irrevocable,
• and expire if the licensee violates the license terms.

License version – articles may be distributed under various versions of Creative Commons licenses, most commonly version 4.0 or 3.0.

Publish since – It often happens that publishers request an embargo—i.e., a specific period of time after the original publication of an article during which you cannot publish the article in the Digital Library. If you are unsure, please indicate the publication date.

Peer-reviewed – check if it's peer-reviewed.

Important metadata

• DOI (if exist)
• Publisher (for best only name like "Elsevier")
• URL (webpage with abstract or fulltext)

How can I find out which article is possible to publish in the repository?

The Open Policy Finder web service can be used for this purpose, where you can find out what open access policies individual journals or publishers have..

Glossary

• Institutional Repository – an online archive for collecting, preserving, and disseminating digital copies of the intellectual output of an institution, particularly a research institution
• Self-archiving - the act of depositing a free copy of an electronic document on the World Wide Web in order to provide open access to it
• Pre-print/pre-refereeing - a draft of a scientific paper that has not yet been published in a peer-reviewed scientific journal
• Post-print / final draft post-refereeing - an article which has been peer reviewed in preparation for publication in a journal.
• Author manuscript - both the pre -print and the post -print (these are mostly allowed to store in the repository)
• Publisher version – a final, formatted version of the journal article
• Author's personal copy - final version of the article sent from publisher to the author

Institutional repositories in the world

• Directory of Open Access Repostiories
• Map of repositories around the world